Meetings & documentation
From transcript to meeting minutes
Turn a meeting recording into a structured draft. Previous minutes provide the format, and the responsible person reviews and corrects the content.
Starting point
A recording captures the full discussion. The team needs a concise record of decisions and actions for follow-up.
What was done?
The workshop worked through a process from a detailed, cleaned-up transcript to structured meeting minutes, including corrections, a final version and a draft accompanying email.
Workflow
Transcribe the recording, clean up the text and use previous minutes as a template. Extract decisions, actions, deadlines and responsibilities, check them against the source, then prepare the final version and accompanying email after corrections.
What worked?
Previous minutes gave the draft a familiar structure, sequence and level of detail.
What needed review?
Decisions and responsibilities need checking against the recording. Unclear deadlines remain open until confirmed.
Key takeaway
An existing template can guide structure, style, sequence, detail and format. Content review remains part of the workflow.
Relevance for other organisations
The approach suits recurring meetings with an approved source, a template and someone responsible for review.